The South Wolds Academy and Sixth Form

Attendance

High attainment depends on good attendance.  Poor attendance can also be a threat to the safety of individual students.  We will always work in partnership with parents to help every child secure high levels of attendance.

The School Day:
8.50am Movement Bell
8.55 - 9.10am

Tutor time

9.10am

Lesson 1

10.10am

Lesson 2

11.10 - 11.30am

Break

(11.25am) (Movement Bell)
11.30am Lesson 3
12.30pm Lesson 4
1.30pm - 2.15pm

Lunch

(2.10pm) (Movement Bell)
2.15 - 3.20pm

Lesson 5

Arrival at School

Students should arrive at school in time to register at 8.50am via the Bishop’s Refectory Entrance. Student arriving after 8.55am will be marked as late, which results in a rapid response detention at lunch time; they should still enter school via Bishops Refectory. Students arriving after 9.10am should sign in at Student Reception.

Lateness to Lessons

Students arriving late to lessons, with no valid reason, will be marked as late and the number of minutes late recorded on the register. The Head of Year monitors each pupil and will implement a sanction to make up the time may be applied.

Planned Absence

Requests for absence from school for dental appointments, visits to hospital etc, should be addressed to the Tutor or the Attendance officer, giving at least one clear day’s notice. We would always encourage parents to minimise the amount of time missed in school for these appointments. Students miss fewer hours in school if appointments can be arranged at the beginning or end of the day.

Why is School Attendance So Important?

Above 97% Less than 6 days absence a year. Pupils with this attendance should achieve their full potential with the best grades at GCSE/GCE.
95% Less than 9 days absence in a year. Pupils are likely to achieve their potential at GCSE/GCE. New guidelines indicate that 95% attendance should be the minimum goal for every pupil.
90% 19 days absence over the year. Students are missing 4 weeks of school and may drop an exam grade. It will be difficult for them to achieve their best.
85% or less Persistent absence. Students are missing at least 6 weeks of school every year and this will have a significant impact on their exam grades.

Holidays during school time

Term time holidays can have a significant impact on achievement and progress, therefore our policy is not to authorise any, other than in the most exceptional circumstances. The fundamental principles for defining exceptional are rare, significant, unavoidable and short. By unavoidable we mean an event that could not reasonably be scheduled at another time.

If a Student is removed from school for the purpose of a holiday during term time without authorisation we may ask the Local Authority to issue a Penalty Notice.

For further information please download a copy of our Attendance Policy.

Requests for leave of absence should be made in writing and addressed to Matthew Simpson, Inclusion Support Manager or the Attendance Officer. Please be aware that all applications for leave of absence during term time must be made in advance.

Unacceptable absence/punctuality

We will not authorise absences for inappropriate reasons such as those set out below. Where there are instances of unauthorised absence then we may ask the Local Authority to issue parents with a warning letter or a Penalty Notice.

  • Truancy
  • Minding the house/staying in for repairs
  • Shopping
  • Attending sports events or pop concerts
  • Annual holidays
  • To do homework
  • To help with family business
  • Birthdays
  • School uniform in the wash
  • Looking after brothers or sisters
  • Oversleeping

Unexpected absence

If your child is absent from school you must let the Attendance Officer know before 8.30 am on each day of absence by one of the following methods:

If you do not make contact, the absence will be marked as unauthorised and you will be contacted either by text, email or phone. 

Please be aware that medical evidence (such as a doctor’s note, appointment card or prescription) will now be required if your child is absent for 3 days or more. Failing to provide this evidence may result in a penalty notice being issued.

Rewards

Students with high levels of attendance receive awards and rewards in assemblies and achievement assemblies, they will also automatically receive VIVO points.

Where can I get help from?

If you are concerned about your child’s attendance then please do not hesitate to contact our attendance office Fiona Frazer-Hallam on extension 100 or by email ffrazer-hallam@southwolds.notts.sch.uk who will be happy to help.